How to Submit a Contract to be Reviewed by Purchasing
| How will the order be paid to the Supplier? | What to use | Notes |
| Non-Catalog < $10K | Contract Review option in Requisition or Contract Request | |
| Blanket PO < $10K | Contract Review option in Requisition or Contract Request | |
| Non-Catalog or BPO > $10K | N/A | Attach contract to either the Requisition or the Contract RequestAutomatically routes to Purchasing |
| ProCard < $3,500 | Contract Review Form | |
| ProCard > $3,500 | Contract Review Form | Step 1: Submit Contract Review FormStep 2: Submit Card Limit Increase Form and reference RV# |
| Deposit on an eventPayment is made by ProCardTotal purchase is < $10K | Contract Review Form | If the remaining amount exceeds the card limit, reference the RV# on the Card Limit Increase Form used to initiate final payment |
| Deposit on an eventPayment made by Purchase OrderTotal purchase order is < $10K | Contract Review option in Requisition or Contract Request | Create one line item on the purchase order for the deposit and one line item for the remaining payment |
| Deposit for an event requiredTotal purchase is > $10K | N/A | If the total amount of the event is > $10K (including deposit), use a purchase orderIf UW supplier, create one line item on the purchase order for the deposit and one line item for the remaining paymentIf not a UW supplier, use ProCard for the entire purchase |
| If Department Procurement system is not Ariba | Contract Review Form | Use “Department” option from the “How are you going to pay for this” drop down menuDepartments to use this selection: Facilities, Libraries, HFS and UW Medical Center |
| If the contract is for a government agency, regardless of purchasing method. | Contract Review Form |