The purpose of this article is to provide information on how to submit a Purchase Order Request self and on-behalf of an user in Vendor Portal.
Access Vendor Portal at Vendor Portal
Navigation
From the Dashboard, navigate to SmartBuy tab. Click on the Purchase Request from the pull-down.
A list of Purchase Order request created by you displays. You can also access a specific Purchase Order by Purchase Order Request, Type, Vendor, Requestor and Status.
Switch on Draft Items button to view the list of Purchase Request created and saved by you.
Click on the Create New button to create and submit a new Purchase Order request.
Copy Purchase Order
Click on the Clip Board icon to copy the Purchase Requisition request if you want to again submit a previously requested Purchase Requisition request.
Creating Purchase Order Request
Creating Purchase Order Request on behalf
Click on the search icon to select the requester for the Purchase Order request if you are submitting it for your colleague.
Select the requester from the display. You can also search the requester by name or email ID.
Selecting Vendor
Click on the Search icon to select the vendor for whom you want to submit the Purchase Order request.
Select the vendor from the display. You can also search the vendor by vendor name or vendor ID.
Providing Purchase Order request information
Select the Company Code, Purchasing Org., Purchasing Group and Payment Terms from the pull-down.
Adding Items
Click on the ADD CATALOG ITEMS button to add the catalog items in POR.
Click on the ADD NON CATALOG ITEMS button to add the non catalog items in POR.
Adding Catalog items
Click on the search icon to view the items you want to create the request. Then click on the cart icon to add the items in the POR.
Provide Catalog Item details. Provide Delivery Date, Quantity, Plant and Storage Location.
Provide Unit Price, Discount, Tax Amount and Freight if applicable.
Provide Account Assignment Category and Cost Center.
Click on the SAVE CHANGES button.
Adding non Catalog items
Providing Item Name, Cost Center, Delivery Date, and Plant location is mandatory.
Provide required item details and click on SAVE CHANGES button.
Submitting POR
Attach supporting documents and provide any comments if required. You can save it as draft by clicking on SAVE AS DRAFT to use submit it later.
Click on the SUBMIT button to submit the Purchase Requisition request.
A confirmation message displays to confirm the successful submission of Purchase Order request.
